Terms of Usage
St. Alexander M. Sauli Catholic School (SAMSCS)
Online Enrollment System
Effective Date: January 1, 2025
Welcome, Parents and Guardians
Thank you for choosing St. Alexander M. Sauli Catholic School for your child's education. These Terms of Usage explain your rights and responsibilities when using our Online Enrollment System. By creating an account and using this system, you agree to these terms.
1. Account Registration and Access
Creating Your Account
- You must provide accurate and complete information when registering
- You are responsible for maintaining the confidentiality of your login credentials
- You must notify us immediately if you suspect unauthorized access to your account
- Only one account per parent/guardian is permitted
Account Security
- Use a strong password and keep it secure
- Do not share your login information with others
- Log out after each session, especially on shared computers
- We are not responsible for unauthorized access due to your failure to secure your account
2. Student Enrollment Process
Application Requirements
- All required information must be completed accurately
- Documents must be uploaded in the specified formats (PDF, JPG, PNG)
- File sizes must not exceed the stated limits
- All submitted information becomes part of your child's official school record
Document Submission
- You certify that all uploaded documents are authentic and unaltered
- False or fraudulent documents may result in application rejection or enrollment cancellation
- Original documents may be required for verification during enrollment confirmation
Application Review
- Applications are reviewed in the order received
- Processing time may vary depending on application volume
- We reserve the right to request additional information or documentation
- Enrollment is subject to available slots and school admission requirements
3. Payment Terms and Conditions
Registration Fee
- A non-refundable registration fee is required to process your application
- Payment must be completed within the specified timeframe
- Unpaid applications may be automatically cancelled
Tuition and School Fees
- Payment schedules are determined by your chosen payment plan
- Available payment modes: Annual, Semestral, Quarterly, or Monthly
- Failure to pay according to schedule may result in downgrading to monthly payment mode
- Late payments may incur additional charges as per school policy
Payment Methods
- Online payments are processed through secure third-party payment gateways
- We accept major credit cards, debit cards, and online banking
- Payment confirmations will be sent via email
- Keep all payment receipts for your records
Refund Policy
- Registration fees are non-refundable
- Tuition refunds are subject to school policies and timing of withdrawal
- Processing fees for refunds may apply
- Refund requests must be submitted in writing
4. System Usage Guidelines
Acceptable Use
- Use the system only for legitimate enrollment and school-related purposes
- Respect the privacy and confidentiality of other users
- Do not attempt to access unauthorized areas of the system
- Report any technical issues or security concerns immediately
Prohibited Activities
- Attempting to hack, disrupt, or damage the system
- Uploading malicious software or viruses
- Creating multiple accounts for the same student
- Sharing false or misleading information
- Using the system for commercial or promotional purposes
5. Privacy and Data Protection
Information Collection
- We collect only information necessary for enrollment and educational purposes
- Your data is protected according to our Privacy Notice and the Data Privacy Act of 2012
- We do not sell or share your personal information with unauthorized third parties
Communication
- We may send you important updates about your child's enrollment via email or SMS
- You can opt out of non-essential communications
- Emergency notifications cannot be opted out of
6. School Policies and Regulations
Student Handbook
- All students and parents must comply with the SAMSCS Student Handbook
- The complete handbook is available at SAMSCS website
- Enrollment constitutes acceptance of all school policies
Academic Requirements
- Students must meet academic standards and attendance requirements
- Failure to comply may result in academic probation or dismissal
- Parents are expected to support their child's academic progress
Disciplinary Policies
- Students must follow the school's code of conduct
- Serious violations may result in suspension or expulsion
- Parents will be notified of any disciplinary actions
7. Technical Requirements and Support
System Requirements
- Compatible web browser (Chrome, Firefox, Safari, Edge)
- Stable internet connection
- JavaScript enabled
- Cookies enabled for proper functionality
Technical Support
- Support is available during business hours
- Contact our IT helpdesk for technical assistance
- System maintenance may cause temporary unavailability
8. Limitation of Liability
System Availability
- We strive for 99% system uptime but cannot guarantee uninterrupted service
- Scheduled maintenance will be announced in advance when possible
- We are not liable for losses due to system downtime
Data Loss
- While we maintain regular backups, you should keep copies of important documents
- We are not responsible for data loss due to user error or technical failures
9. Intellectual Property
School Content
- All content on this system is owned by SAMSCS or licensed to us
- You may not reproduce, distribute, or modify school content without permission
- School logos, trademarks, and materials are protected intellectual property
User Content
- You retain ownership of documents and information you upload
- By uploading content, you grant us permission to use it for enrollment purposes
- You are responsible for ensuring you have rights to all uploaded content
10. Termination and Suspension
Account Termination
- We may terminate accounts for violation of these terms
- You may request account deletion after enrollment completion
- Terminated accounts may lose access to historical data
Service Suspension
- We may suspend service for maintenance, security, or legal reasons
- Users will be notified of planned suspensions when possible
11. Changes to Terms
Updates
- We may update these terms periodically
- Significant changes will be communicated via email or system notification
- Continued use after changes constitutes acceptance of new terms
Notification
- Check for updates regularly
- Important changes will be highlighted in the system
12. Dispute Resolution
Internal Resolution
- Contact our enrollment office first for any concerns or disputes
- We will work with you to resolve issues promptly and fairly
Legal Jurisdiction
- These terms are governed by Philippine law
- Any legal disputes will be resolved in Philippine courts
13. Contact Information
For questions about these Terms of Usage:
St. Alexander M. Sauli Catholic School
Enrollment Office
Address: [School Address]
Phone: [School Phone Number]
Email: enrollment@samscs.edu.ph
Website: https://samscs.edu.ph
Technical Support:
Email: support@samscs.edu.ph
Phone: [IT Support Number]
14. Acknowledgment
By using this Online Enrollment System, you acknowledge that:
- You have read and understood these Terms of Usage
- You agree to comply with all stated terms and conditions
- You understand the enrollment process and payment requirements
- You accept responsibility for maintaining account security
- You agree to the school's policies and regulations
Important Reminders for Parents:
✓ Keep your login credentials secure
✓ Submit all required documents promptly
✓ Make payments according to your chosen schedule
✓ Check your email regularly for important updates
✓ Contact us immediately if you encounter any issues
✓ Read the Student Handbook thoroughly
✓ Support your child's academic journey at SAMSCS
These Terms of Usage were last updated on January 1, 2025.
Thank you for entrusting your child's education to St. Alexander M. Sauli Catholic School.